By definition, a receptionist is the first person to be seen by a visitor to any business. Greet clients as soon as they arrive and connect them with the appropriate party, Answer the phone in a timely manner and direct calls to the correct offices, Create and manage both digital and hard copy filing systems for all partners, Make travel arrangements and schedule meetings based on all partners’ itineraries, Bachelor’s degree preferred, but diploma accepted with some college or equivalent experience, 2+ years experience as a Receptionist or Administrative Assistant, Knowledge of spreadsheets and word processing documents, Ability to create organized filing system, Exceptional customer service skills and professional phone manner, Experience with BillQuick and Vorex or willingness to learn, Working knowledge of marketing terminology and practices, Overachieving attitude and enhanced work ethic. welcome and greet guests. answer and direct incoming calls. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms. Written Communication Skills - pay … Greet clients as soon as they arrive and connect them with the appropriate party. Feel free to use this receptionist job description to create your next job … That includes the job role, qualifications, and salary. He or she would be required to handle various … Visit our Help Center for answers to common questions or contact us directly. A smiling face is really … Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes. 10 Tips for CreatingTop-Notch Job Content. inform guests of hotel rates and services. Here at Example Co., we are a leading company in our industry in the region. Receptionist job description Having a cheery and chatty personality can feel like an undervalued or unwanted trait, but it’s something lots of employers want. This may include education, previous job experience, certifications and technical skills. What are the 5 top skills needed to be a receptionist? Similar positions include front desk coordinator. *Indeed provides this information as a courtesy to users of this site. Receptionist Job Summary (Example) We are on the lookout for a talented individual who would act as the front face of our company. Front desk receptionists usually act as gatekeepers for an office. ensure proper … This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall welcoming environment. Direct visitors by maintaining employee and department … A Receptionist is responsible for answering calls, directing customers or clients to the right departments or extensions and answering any questions people have when they contact your business. They're a company's first line of defense. Next, outline the required and preferred skills for your position. The first impression visitors get of an organization often comes from a corporate receptionist, the person who sits behind the front desk. A receptionist job description is a document that shows a complete summary of a receptionist position. Job Description – Full Time Receptionist . Glassdoor will not work properly unless browser cookie support is enabled. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. We're proud of our 4.4 rating on Glassdoor from our employees. The front entrance of an office complex or a medical facility will usually have a receptionist … Receptionists are employed across almost every industry.Receptionists generally have a high school diploma or equivalent. Most training for receptionist positions take place on-the-job. If you're a passionate self-starter, Example Co. is a great company for you. Job description. Receptionists oftentimes advance into administrative assistant roles. Receptionist Job Purpose: Directing visitors to a business site to a proper department/office location. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is suitable for them. The general term will optimize your job title to show up in a general search for jobs of the same nature. A good job description starts with an attention-grabbing summary of the position and its role within your company. Receptionist positions can be entry-level jobs, or they can require experience. Receptionists are responsible for greeting visitors and delivering exceptional customer service assistance. Receptionist Job Descritption Greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed. When our clients walk into our office, we want them to find a friendly, smiling face and a helping hand. The responsibilities and duties section is the most important part of the job description. Person specification:Receptionist The post holder needs to be able to demonstrate the following core competencies to a high level and use these to the full in their work. Our small but growing marketing consultancy firm is looking for a dedicated Receptionist to handle client-facing duties as well as general office management tasks. Typical duties of a receptionist… This worker’s actions set the … … Since receptionists are the first line of communication between the public and the company, they need … Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. An effective job title wiil typically include a general term, the level of experience and any special requirements. Requirements Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines … Job Purpose: • Operates multiline telephone system to answer incoming calls and directs callers to appropriate personnel and otherwise relieves officials of clerical work and minor administrative and business detail by performing the below said job … Main Job Duties and Responsibilities. Receptionist Job Summary Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company … Receptionist job description guide Receptionists are a pivotal member of staff in any company. Your summary should provide an overview of your company and expectations for the position. The receptionist is usually the first person heard or seen when contacting an organization. To get you started, here are some tips for creating an effective job description. Apply now! We are seeking to hire an experienced Receptionist to join the Example Co. team. A well written receptionist job description usually consists of four sections, in which the first section briefly describes the job, the second highlights the important roles, the third lists the … But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking. Every company who employ receptionist should … You may also include soft skills and personality traits that you expect from a successful candidate. The ideal candidate has excellent communication and multitasking skills, a positive attitude and a strong work ethic. Key aspects of the receptionist job are experience, technical skills, and personality. Create … Receptionist Job Summary We are looking for a friendly and welcoming Receptionist to join our growing company. Receptionist Job Responsibilities: Serves visitors by greeting, welcoming, and directing them appropriately. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to. They are the first point of contact for any visitors to the office or anyone contacting an organisation, so being … The best receptionists are friendly, extremely organized, and comfortable multi-tasking. Receptionist Job Description - Duties, Responsibilities ... Posted: (2 days ago) Job Description This is a receptionist job description sample (template) that includes receptionist job summary, roles and responsibilities, duties, skills and proficiency, education and experience, and salary information. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. Answering phone calls, letters, and emails and/or directing these … Receptionist Job Description. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Receptionists support business activities through a variety of tasks including greeting and directing visitors, answering phone calls, and managing schedules. Glassdoor has millions of jobs plus salary information, company reviews, and interview questions from people on the inside making it easy to find a job that’s right for you. A successful candidate has excellent customer service and organizational skills. Because of that, it is important for the receptionist to be a good representation of the organization. Learn how to enable cookies. And if your position is specialized, consider including the specialization in the job title as well. Maintains security and … Your job description is the first contact between your company and your new recruit. Examples of Receptionist responsibilities. Corporate Receptionist Job Description. The front desk receptionist job description consists of the following major tasks, duties, and responsibilities: Responsible for receiving visitors by greeting them in person or on the telephone; … Notifies company personnel of visitor arrival. They allow access to other employees, answer phones, transfer calls, schedule appointments, answer questions, give directions and manage the flow of traffic in the office. … Answer the phone in a timely manner and direct calls to the correct offices. make and confirm reservations for guests. High school diploma or general education degree (GED) required Having a good and positive personality, being You will greet clients and visitors when they arrive at the office and … Copyright © 2008–2021, Glassdoor, Inc. 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How to Balance Time and Candidate Quality In Your Interview Process, Answer and direct phone calls in a polite and friendly manner, Welcome visitors in a warm and friendly manner, and answer any questions visitors have, Maintain reception area and all common areas in a clean and tidy manner at all times, Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer, Keep detailed and accurate records of visitor requests and of calls received, Receive deliveries; sort and distribute incoming mail, Take inventory of supplies and restock as needed, Maintain the general office filing system, High school diploma or general education degree (GED) required, 2-3 years of relevant experience in an office environment, Demonstrated ability to read, write, and speak English, Comfortable multi-tasking and prioritizing tasks without guidance, Be sure to mention requisite years of experience and educational requirements, Tell job seekers what's unique about your company and job, Ideal length is a few paragraphs or about 200 words. This oftentimes includes performing ad hoc administrative duties as needed. In most offices, the receptionist … JOB TITLE: Receptionist RESPONSIBLE TO: Reception Supervisor/Practice Manager RESPONSIBLE FOR: N/A JOB PURPOSE: To provide a high quality, … 'S first line of defense is enabled Serves visitors by greeting, welcoming, and comfortable.! To use appropriate paragraph breaks and bullet points so it ’ s easy on the eyes Center for to... Will help you attract the most qualified applicants by outlining the amount of and. As soon as they arrive and connect them with the appropriate party most important of. A great company for you too many could dissuade qualified candidates from applying often comes a. Your summary should provide an overview of your company and expectations for the Receptionist to be a representation. From applying role within your company and expectations for the position that the... Will help you attract the most important part of the same nature service! 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